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Resource Center

Renumbering Offering Envelopes

Oct 8, 2014 9:00:00 AM

Now that we are in the last quarter of 2014, most churches are beginning to think about updating their offering envelopes.

Step #1: Know who is receiving offering envelopes in your congregation.

Whether your church gives offering envelopes to members, contributing members, or to only those who request them, create a smart group to match your method. Here are a few examples:

Smart Group Name: Offering Envelopes (every confirmed member)

  • Who are living
  • Whose status is “member”
  • Who were confirmed ever

Smart Group Name: Offering Envelopes (contributed in past 12 months)

  • Who are living
  • Whose status is “member”
  • Who have contributed in the last 12 months

Smart Group Name: Offering Envelopes (requested)

  • Who are living
  • Whose tags contain “Uses Offering Envelopes”

Step #2: Change offering envelope numbers individually or all at once.

  • Under Offerings, click on “Envelopes,” and then choose the Smart Group you just created.
  • Choose the date on which your members will start using the new envelopes.
    Note: Communicate this date to your members and distribute the envelopes as close to this date as possible.
  • Review the list of potential contributors.
    • Anyone who is eligible to contribute jointly will have a blank check box to the far right with a label that says “Contributes jointly.” This should be checked unless the person has told you otherwise.
    • If there are people on the list who should not be included, then your Smart Group criteria may not be correct.
  • Click the Clear button to remove all existing numbers.
  • Go to the field called “Automatically renumber envelopes starting with” and enter the first new offering envelope numbers and click "Renumber." The new numbers will be added to the contributors.
  • Review the list, make any manual changes, and click "Save." Each contributor will have a new number as of the date indicated.

Step #3: Choose whether to print labels for each set of offering envelopes.

  • Scroll to the bottom of the screen and click the "All" link to the far left. This will indicate that you are printing labels for all contributors.
  • Click the Mailing Labels button and select your mailing template and click Download. This will generate a PDF of the labels.
    Note: When printing the labels, make sure the “Page Scaling” is set to None. Depending on your browser, it could also say “Fit to page,” which should be unchecked.
  • Apply the mailing label to each offering envelope box and distribute to the appropriate members.

Church360 Members Offering Envelopes


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Peter Frank

Written by Peter Frank

Peter Frank serves at Concordia Publishing House as the Senior Manager of Marketing Technology, which includes leading Concordia Technology Solutions (CTS), the church management software division. A graduate of Concordia University Wisconsin, his background in theology, business, and computers gives him a unique perspective on technology in the church. Married and the father of two children, he is frequently humbled when his young children teach him something new about technology.

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