As a church leader, you’re likely looking into reports on a yearly, monthly, and weekly basis. These reports can provide you with insight into growth your congregation has experienced, giving you tangible numbers you can report to your various boards and teams.

There are certain reports that you should be reviewing monthly. By looking at these statistics every month, you’ll be able to see granular insights into important aspects of ministry. These evergreen reports can be pulled no matter the church season, and they will give you valuable insight into the day-to-day of your ministry!

Worship Attendance

The first report you should be reviewing monthly is one you likely already keep a close eye on—attendance. Tracking attendance of your weekly worship services gives insight into what is occurring in the life of the congregation.

We recommend breaking down your attendance by both week and by month. This allows you to see at a glance what your attendance looks like on a monthly basis, and compare it to the previous month. Keeping track of your worship attendance monthly can give you insight over the course of the year to see trends.

But it can also be helpful to break down your attendance by week, which allows you to notice any abnormalities, whether positive or negative! For example, maybe you had low attendance one week because of an unexpected snowstorm, or maybe you had extra high attendance because it was Easter Sunday! 

Reminder: To make things easy for you, just track the numbers for this report, not the name or individual attendees! This will allow you to objectively look at the data without getting distracted by ancillary information.

Giving Trends

Another report that church leaders often pay close attention to is giving trends. This data is important for the day-to-day operations of your church and your overall financial status. Similar to your worship attendance, we recommend pulling just the total amounts by both week and by month, so you can spot any abnormalities but also get the full picture of your month compared to the previous month.

We also recommend separating out giving during your worship service versus giving at other events or to other funds. This allows you to see what money is being allocated to your general fund, versus clogging up your data with donations to special funds like youth fundraisers, special giving projects, or capital campaigns.

Follow Up

Whenever you have a guest visit your church for the first time, you should have a follow-up system ready to engage them and drive them to take a next step in your church! For some churches, this will be able to be done manually, but with church management software like Church360° Members, you can easily add some automation. One feature is you can create Smart Groups—lists of people who meet specific criteria—and then message that group. For example, you might create a group of nonmembers who visited in the last month and follow up with them by email.

However you choose to follow up, we recommend looking into this data as much as you can. Pull this report by month to see your open and click rates on or how many responses your pastor got to his emails to visitors.

Lastly, you’ll want to look at your success rate for whatever metric you choose to gauge success. That might be your visitor attending again after that email was sent, signing up for a small group, or scheduling a meeting with your pastor. Having a metric of success goes a long way in church reporting.

Member Engagement

You might be wondering how you can track your member engagement. It seems like an intangible church report that wouldn’t be able to be tracked. But there’s actually more to this report than meets the eye!

You can track member engagement by looking at worship attendance, of course, but oftentimes a more impactful statistic to gauge this category is to look at events outside of worship. For example, you might look at how many people attend your Sunday morning Bible class, your weekly Bible study small groups, or your weekly youth group meetings.

Look at the attendance of these events by week and by month, so you can gain insights into your statistics month over month but still have insights into what could have contributed to anomalies week to week.

Volunteer Strength

Lastly, an underutilized church report is looking at your volunteer strength. This also might seem like an intangible statistic, but it’s one that can give you valuable insight into your volunteers—before they experience burnout.

There’s a common saying in church work that 90 percent of the work is done by 10 percent of the volunteers, and that often holds true in many congregations. Part of looking at reports surrounding your volunteers is to see if this is true for yours. If you have a small number of individual volunteers filling a large number of positions, it could be a sign that you need to recruit new volunteers so that you can reduce the workload of current volunteers.

Of course, you can also look at the total number of volunteers over the course of a month. This statistic is best looked at on a monthly basis, not weekly, since you’ll likely have a rotating crew of volunteers week to week. Looking at your overall total number of individual volunteers from the month will give you better insights than week to week differences.

Create custom reports in Church360° Members, Concordia Technology Solutions’ member-focused church management software. Begin your free trial today!